Agreement & Terms of Service

Please read the following terms regarding your booking with Teepee Party & Vibes Co.. Confirmation of your reservation constitutes acceptance of these conditions.

Document Type

Rental Agreement

1 Booking and Payment

• Full Payment:A full payment is required to secure your event date.

• Security Deposit:A refundable $100 Security is held and returned within 48 hours after tear down, provided items are free of stains, tears or smoke odors.

• Confirmation:No reservation is confirmed until full payment and a confirmation of these Terms and Conditions are received.

2 Cancellation and Rescheduling

• Cancellations:Cancellations made more than 7 days before the event, the client shall receive full refund.

• Late Cancellations:Cancellations made less than seven (7) days of the event result in full credit toward a future reservation made within six (6) months.

• 24 hours Cancellation:Cancellations made within 24 hours or less, Teepee Party & Vibes Co. shall retain 60% of the payment, with remainder issued as credit for future reservation made within six (6) months.

• Force Majeure:If Teepee Party & Vibes Co. is unable to perform due to illness or emergency, a full refund will be issued.

3 Venue Preparation and Logistics

• Space Requirements:The Client is responsible for ensuring the setup area is cleared of all furniture and debris prior to the Arrival Window. Teepee Party & Vibes Co. staff are not permitted to move Client furniture.

• Environment:The setup area must be a smoke-free, pet-free, and clean environment. Teepee Party & Vibes Co. reserves the right to refuse setup (without refund) if the environment is deemed unsanitary or unsafe.

• Access:The Client must provide clear access to the property and be present during the designated Arrival and Teardown Windows.

4 Equipment Care and Prohibited Items

To preserve the quality of our luxury linens and lace teepees, the following are strictly prohibited inside or near the equipment:

• Substances:Slime, markers, paint, nail polish, makeup, and food/drinks with heavy dyes (e.g., red fruit punch).

• Activities:Jumping on mattresses, rough play, or using heat sources (candles, space heaters) near the tents.

• Damages:Where damages exceed $100, the Client agrees to pay the full retail replacement cost of the item(s) within 48 hours of notification.

5 Health and Hygiene Guarantee

• Sanitization:Teepee Party & Vibes Co. certifies that all linens are laundered in hypoallergenic, professional-grade detergent, and all hard surfaces are disinfected with hospital-grade, non-toxic cleaners between every use.

• Lice Policy:If head lice are detected at the party, the setup must be terminated immediately. The Client will be responsible for a professional heat-treatment fee for all affected equipment (minimum $200).

6 Limitation of Liability and Waiver

• Supervision:Unless otherwise coordinated, Teepee Party & Vibes Co. shall not provide child supervision. The Client assumes full responsibility for the safety and conduct of all guests during the rental period.

• Assumption of Risk:The Client acknowledges that there are inherent risks in any play environment. Teepee Party & Vibes Co. shall not be held liable for any injury, loss, or damage to persons or property arising from the use of the equipment.

• Indemnification:The Client agrees to indemnify and hold harmless Teepee Party & Vibes Co. and its owners from any and all claims, actions, or liabilities.

7 Photo and Social Media Release

•The Client grants Teepee Party & Vibes Co. permission to take and use photos of the setup for promotional purposes. Teepee Party & Vibes Co. agrees never to include images of children’s faces or mention specific addresses without explicit written consent.